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Does anyone us a certain program to track scheculded maitainece or do they use there limo program.

ULS has an integration called VMS, Vehicle Maintenance Program. 281-807-7800

quote:

Would you share your typical intervals on maintenance/service?

Mileage interval - Service
5000 Change Engine Oil & Filter - Lube all steering, driveshaft and chassis fittings
30000 Replace Fuel Filter
20000 Replace Engine Air Cleaner Filter
30000 Transmission Service
90000 Clean Fuel Injection System
90000 Cooling System Service Flush (Flush all Rear Heater Cores as well)
30000 PCV Valve
60000 Brake Fluid Exchange / Flush
45000 Replace Serpentine Belt (Place Old One With Spare Tire)
60000 Replace Spark Plugs (Double Platinum)
60000 Flush and Replace Power Steering Fluid
90000 Replace Rear End Lubricant (Per Ford Specs)
70000 New Battery
70000 New Secondary Battery (for Krystal Koach)
Front Brakes (Inspection Every 15K)
Rear Brakes (Inspection Every 15K)

This is what we try to follow and has served us well.

I just ordered a program called Car Care. it was only $100 so i guess ill try this. Anyone ever use this one and if so how is it?

quote:

Originally posted by Steve W.:
I keep track of our 8 vehicles in our fleet with a excel spreadsheet that gets updated weekly with the vehicles mileage.

Would you share your typical intervals on maintenance/service?

I've not thought about PS fluid change!

I use a tracking program called @road, which also does maintenance. Being that it keeps track of miles...I just enter when I want things done. For example, all cars get oil changes every 5,000 miles...so when a vehcile comes up to that, it shows yellow or red..depending how deperate the situation in. That's just a perk of the tracking....which is probably one of the best things I ever did for my company.

quote:

Originally posted by limos4u:
Does anyone us a certain program to track scheculded maitainece or do they use there limo program.

I keep track of our 8 vehicles in our fleet with a excel spreadsheet that gets updated weekly with the vehicles mileage.

Although the reservations program we use (LMS gold for windows) has a vehicle maintinance tracker it is only usefull if you put in the vehicles mileage after each run. Since that is something my boss does not do or care to do I find it much easier to do it on a seperate spreadsheet.

I Have categories such as this:

Change Engine Oil & Filter - Lube all steering, driveshaft and chassis fittings
Replace Fuel Filter
Replace Engine Air Cleaner Filter
Transmission Service
Clean Fuel Injection System
Cooling System Service Flush
PVC Valve
Brake Fluid Exchange / Flush
Replace Serpentine Belt
Replace Spark Plugs
Flush and Replace Power Steering Fluid
Replace Rear End Lubricant (Per Ford Specs)
New Battery
Front Brakes (Inspection Every 15K)
Rear Brakes (Inspection Every 15K)

And after each one have a column for "mileage done" - "interval" - and "Miles since."

In the mileage done column I put the last time the maintinance item was done. The interval is the amount of miles in between performing the maintinance item. And the Miles since column takes the current miles entered in "miles since" number and that number I compare to the interval. I use conditional formating in exel if you are familiar with that to turn any number that is over the interval bold and red so it will jump out at me but for the most part just comparing the miles since number and te interval should tell you what is due. I then priint out the sheet for each car and that becomes the list for the mechanic to work off of.

Then as invoices for the work come in I just update my spreadsheet with the mileages when the work was preformed.

I also have an area on these sheets to note down three areas of problems:
Ford Warranty work needed
Coach builder Warranty work needed
Small repairs needed (all little things but not necessarily stuff worth taking the vehicle out of service for)

These three areas are just a central place to keep track of problems with each vehicle just so things do not get lost in the shuffle.

Works good for us.

I do it all by hand/ computer. Don't have a fleet, so I don't worry. Many shops have a write- on/ wipe- off board on the shop wall with every vehicle, mileages for service and spots for drivers to write up problems. The mechanics are the ones to keep it all up to date.

Ask you mechanic or shop to keep such records. Or take a folder with you to the shop to have the mechanic fill out at each service. Carbon copy all services to be kept both in the shop and in the office for future/past reference.